Drop-down List буюу доош задардаг жагсаалт үүсгэх

Drop-down lists in Excel are helpful if you want to be sure that users select an item from a list, instead of typing their own values Хэрэглэгчдэд бэлэн жагсаалтаас сонгох боломжийг олгохыг хүсвэл Эксел дээр доош задардаг жагсаалт буюу Drop-down list хэрхэн хийхийг сураад аваарай.

1. Файлын Sheet 2 дээр жагсаалтад байх бүтээгдэхүүнүүдээ жагсааж бичнэ.

2. Sheet 1 дээр очоод B1 нүдийг сонгоно.

3. Data цэсний Data Tools бүлгээс Data Validation товчийг дарна.

4. Allow жагсаалтаас List буюу Жагсаалт гэснийг сонгоно

5. Source box мөр дээр дараад Sheet2-ын A1:A3 нүдийг сонгоно.

6. OK товчийг дарна.

Үр дүн нь ингэж харагдана:

Зөвлөмж: Хэрвээ та доош задрах жагсаалтад орсон бүтээгдэхүүний нэрс бүхий хуудсыг харуулахыг хүсэхгүй байвал Sheet 2-оо нууж болно. Үүний тулд Sheet2 дээр хулганыхаа баруун товчийг дараад Hide гэсэн мөрийг сонгоно.

7. Эсвэл заавал тусдаа хуудсан дээр жагсаалт үүсгэлгүйгээр Source нүдэнд бүтээгдэхүүний нэрсийг цувуулж бичнэ. Үр дүн нь дээрхтэй адилхан байх болно.

Allow Other Entries

You can also create a drop-down list in Excel that allows other entries.

1. First, if you type a value that is not in the list, Excel shows an error alert.

To allow other entries, execute the following steps.

2. On the Data tab, in the Data Tools group, click Data Validation.

The 'Data Validation' dialog box appears.

3. On the Error Alert tab, uncheck 'Show error alert after invalid data is entered'.

4. Click OK.

5. You can now enter a value that is not in the list.

Add/Remove Items

You can add or remove items from a drop-down list in Excel without opening the 'Data Validation' dialog box and changing the range reference. This saves time.

1. To add an item to a drop-down list, go to the items and select an item.

2. Right click, and then click Insert.

 

3. Select "Shift cells down" and click OK.

 

Result:

 

Note: Excel automatically changed the range reference from Sheet2!$A$1:$A$3 to Sheet2!$A$1:$A$4. You can check this by opening the 'Data Validation' dialog box.

4. Type a new item.

Result:

 

5. To remove an item from a drop-down list, at step 2, click Delete, select "Shift cells up" and click OK.

Dynamic Drop-down List

You can also use a formula that updates your drop-down list automatically when you add an item to the end of the list.

1. On the first sheet, select cell B1.

2. On the Data tab, in the Data Tools group, click Data Validation.

The 'Data Validation' dialog box appears.

3. In the Allow box, click List.

4. Click in the Source box and enter the formula: =OFFSET(Sheet2!$A$1,0,0,COUNTA(Sheet2!$A:$A),1)

Explanation: the OFFSET function takes 5 arguments. Reference: Sheet2!$A$1, rows to offset: 0, columns to offset: 0, height: COUNTA(Sheet2!$A:$A) and width: 1. COUNTA(Sheet2!$A:$A) counts the number of values in column A on Sheet2 that are not empty. When you add an item to the list on Sheet2, COUNTA(Sheet2!$A:$A) increases. As a result, the range returned by the OFFSET function expands and the drop-down list will be updated.

5. Click OK.

6. On the second sheet, simply add a new item to the end of the list.

Result:

 

Remove a Drop-down List

To remove a drop-down list in Excel, execute the following steps.

1. Select the cell with the drop-down list.

2. On the Data tab, in the Data Tools group, click Data Validation.

 

The 'Data Validation' dialog box appears.

3. Click Clear All.

Note: to remove all other drop-down lists with the same settings, check "Apply these changes to all other cells with the same settings" before you click on Clear All.

4. Click OK.

Dependent Drop-down Lists

Want to learn even more about drop-down lists in Excel? Learn how to create dependent drop-down lists.

1. For example, if the user selects Pizza from a first drop-down list.

2. A second drop-down list contains the Pizza items.

3. But if the user selects Chinese from the first drop-down list, the second drop-down list contains the Chinese dishes.

Сэтгэгдэлүүд